Project Manager.

New York, NY.

Job Details
Project Manager Advertising TBE2437 New York, NY Operations 5/11/2017

Position Summary:

The Project Manager I is an integral team member that manages the timing, budgets, and resourcing across the brands, with support from their supervisor. The PM also manages the execution of tactical projects to ensure they are on time and produced according to internal processes and best practices.

Responsibilities:

Duties Specific to this title and role:

  • Mastered the duties outlined in the Traffic Coordinator and Project Coordinator role
  • Members of the Project Management department should be experts in timing, budgets, and resourcing. At the Project Manager level, you will be expected to:
    • Timing: Create timelines on your own
    • Budgets: Create budgets but still seek approval from your Pod Lead
    • Resourcing: Manage staffing and resourcing for your brands on your own
  • Participate in the Late Night Project Management Rotation, and be available for extended hours and weekend support as required.
  • Solid understanding of at least one of our execution processes – offline, site design, email, banner, etc.
  • Beginning to demonstrate ability to actively solve problems, independently, to ensure smooth execution of a project
  • Able to provide scope of work details for a small to medium complexity project – i.e. project assumptions, resources required, budget, etc.
  • Ability to exhibit focus and attention to detail
  • Captures and distributes meeting recaps/notes/next steps immediately following critical meetings and at least 24 hours following any non-critical internal meetings
  • Prepares meeting agendas and assist in conducting effective meetings
  • Consistently and actively communicates with manager about project status or other questions/concerns
  • Exhibits strong listening skills

Duties Consistent across all members of the Project Management Department:

  • Uphold quality control standards, ensuring milestone sign off from Production, Art Buying, Editorial, and Retouching departments
  • Cover project managers as needed on days when colleagues may be out of the office or in all-day meetings
  • Demonstrate core Project Management skills in organization, facilitation, attention to detail, negotiation, great interpersonal skills, and communication in keeping team members up to date on status of projects, and scheduling meetings.
  • Embody professional, proactive, and collaborative behavior that mirrors the ghg values
  • Champion all company and departmental processes and initiatives, including advocating and executing them, as well as assisting in ongoing process improvement.
  • Set-up projects in our financial tracking system and server (job codes, estimate entry, server folders, etc)
  • Understand the basic print and digital advertising production process, and apply this when tracking ongoing deliverables in and out of the Creative Development and Production process, ensuring review and approval of all team members on each round of review.

Qualifications:

  • Bachelor’s degree
  • 2 years Project Coordinator or Project Manager experience in an agency
  • Demonstrates effective planning, organization, and time management skills and analysis/assessment capabilities.
  • Capacity to understand dynamics of multi-discipline teams and resolve team-related issues that could impact deliverables.
  • Able to prioritize and manage multiple concurrent tasks/projects in a fast paced deadline driven environment and deliver quality results.
  • Passionate about the discipline, the team, and the company.
  • Proficiency in Microsoft Project, Excel, Word, and PowerPoint
  • Exceptional organizational skills and good presentation skills.
  • A strong work ethic that includes a “get the job done” attitude.

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