Senior Project Manager.

New York, NY.

Job Details
Senior Project Manager Advertising TBE2744 New York, NY Operations 9/3/2019

Role Summary

The Senior Project Manager is an integral team member that manages the timing, budgets, and resourcing across the brands, with support from their supervisor. The SPM II also manages the execution of tactical projects to ensure they are on time and produced according to internal processes and best practices.

Responsibilities

Duties Specific to this title and role:

  • Mastered the duties outlined in the Traffic Coordinator, Project Coordinator, PMI, PMII and SPMI role. May act as POD lead.
  • Members of the Project Management department should be experts in timing, budgets, and resourcing. At the Project Manager level, you will be expected to: o Timing: Create timelines on your own o Budgets: Create budgets but still seek approval from your Pod Lead o Resourcing: Manage staffing and resourcing for your brands on your own
  • Work closely with the Business Management and Account Management departments to ensure that the budgets are tracked in a weekly manner in order to manage, document, and flag any necessary changes in scope to the client.
  • Define, manage, and mitigate risks on projects, taking a proactive approach to solve any issues before they come up, or manage any that arise.
  • Self-motivated to learn, educate and advocate for emerging trends and technologies and their place within or client tactics
  • Able to lead conversations, brainstorm integrated (digital/print) tactics, present clearly and effectively.
  • Able to lead cross-functional teams (Creative, Copy, IA, Tech) in the effective execution of integrated tactics, solving for design and technical issues within the project parameters using creative solutions.
  • Understands the function of team resources in detail and knows when to include the appropriate resources
  • Motivates and influences cross-functional teams to achieve the highest standards of execution and quality
  • Able to influence work through communication of Project Management best practices.
  • Able to identify the skills set required to evaluate and drive best in class integrated work and staff teams appropriately
  • Goes deep to understand the content and functionality of the work
  • Able to develop appropriate financial structure for new or existing moderate to complex sized project, or campaigns -- project based or retainer model
  • Learning how to determine financial forecasts and resource plans that map to those forecasts based on the agreed to project scope
  • Able to determine % completes for all projects - able to determine best course of action and recovery plans for at-risk projects
  • Attends monthly financial meetings and provides input to reviews of annual staffing plans that include an assessment of current staffing and projected
  • Ensure teams are managing project budgets – regularly communicating to the team hours allocated, hours burned, remaining hours.
  • Understands how to scope work from simple to the complex projects
  • Able to plan, organize and lead meetings that are effective and purposeful. Able to gain focus and direct meetings toward effective outcomes.
  • Partners to ensure the day to day work that the team is delivering is managed well by working with the team to resolve issues quickly
  • Works with Sr. PM to proactively manage resource needs by driving conversations on current and upcoming needs with staffing and capability leadership – determines best process for handling these conversations
  • Able to recognize team training needs and conduct training sessions
  • Is able to partner with department leads to determine the appropriate resource structure for different types of projects ultimately driving toward efficient teams
  • Demonstrates true maturity when dealing with difficult team situations i.e. individual may not always agree with decisions being made but as a leader needs to support the decision within the team
  • Able to manage 2-4 junior team members. Assist in assignment decisions with Sr. Lead. Provide support, knowledge transfer and training.
  • Set goals with, and provide review of, direct reports.
  • Able to participate in the preparation of new business deliverables
  • Participates in tactical planning and provides input on emerging trends and can brainstorm digital tactics in the context of a campaign

Duties Consistent across all members of the Project Management Department:

  • Uphold quality control standards, ensuring milestone sign off from Production, Art Buying, Editorial, and Retouching departments
  • Cover project managers as needed on days when colleagues may be out of the office or in all-day meetings
  • Demonstrate core Project Management skills in organization, facilitation, attention to detail, negotiation, great interpersonal skills, and communication in keeping team members up to date on status of projects, and scheduling meetings.
  • Embody professional, proactive, and collaborative behavior that mirrors the Wunderman Thompson Health values
  • Champion all company processes and initiatives, including advocating and executing them, as well as assisting in ongoing process improvement.
  • Set-up projects in our financial tracking system and server (job codes, estimate entry, server folders, etc) Understand the basic print and digital advertising production process and apply this when tracking ongoing deliverables in and out of the Creative Development and Production process, ensuring review and approval of all team members on each round of review.

Requirements

  • Bachelor’s degree
  • 2 years Project Coordinator or Project Manager experience in an agency
  • Demonstrates effective planning, organization, and time management skills and analysis/assessment capabilities.
  • Capacity to understand dynamics of multi-discipline teams and resolve team-related issues that could impact deliverables.
  • Able to prioritize and manage multiple concurrent tasks/projects in a fast-paced deadline driven environment and deliver quality results.
  • Passionate about the discipline, the team, and the company.
  • Proficiency in Microsoft Project, Excel, Word, and PowerPoint
  • Exceptional organizational skills and good presentation skills.
  • A strong work ethic that includes a “get the job done” attitude.


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