Senior Project Manager.

New York, NY.

Job Details
Senior Project Manager Advertising TBE2634 New York, NY Operations 1/14/2019

Role Summary

The Senior Project Manager is a client-facing integral team member that manages the timing, budgets, and resourcing across the brands. The Senior PM also manages the execution of tactical projects to ensure they are on time and produced according to internal processes and best practices.


Duties specific to this title and role:

  • Mastered the duties of Traffic Coordinator, Project Coordinator, PMI and PM II.
  • Members of the Project Management department should be experts in timing, budgets, and resourcing. At the Senior Project Manager level, you will be expected to: o Timing: Create timelines on your own o Budgets: Create budgets on your own o Resourcing: Manage staffing and resourcing for your brands on your own
  • Work closely with the Business Management and Account Management departments to ensure that the budgets are tracked in a weekly manner in order to manage, document, and flag any necessary changes in scope to the client.
  • Define, manage, and mitigate risks on projects, taking a proactive approach to solve any issues before they come up, or manage any that arise.
  • Able to prepare an Engagement model that tracks online and offline activities, all integration points including outside vendor’s integration points
  • Prepares financial rollups for monthly meetings, is aware of project activity by Account
  • Prepares materials for write offs, investments
  • Attends monthly financial meetings and provides input to reviews of annual/project staffing plans that include an assessment of current staffing and projected
  • Prepares reports to analyzes work/tactic activity and make recommendations on staffing, emerging trends
  • Participates in tactical planning and estimating of tactics
  • Trains junior staff on PM workflow, tools, templates and process
  • Proactively manages resource needs by driving conversations on current and upcoming needs with staffing and capability leadership – determines best process for handling these conversations
  • Able to recognize team training needs and conduct training sessions
  • Is able to partner with department leads to determine the appropriate resource structure for different types of projects ultimately driving toward efficient teams
  • Demonstrates true maturity when dealing with difficult team situations i.e. individual may not always agree with decisions being made but as a leader needs to support the decision within the team
  • Able to manage 2-4 junior team members. Assist in assignment decisions with Sr. Lead. Provide support, knowledge transfer and training.
  • Set goals with, and provide review of, direct reports.
  • Able to participate in the preparation of new business deliverables
  • Able to develop appropriate financial structure for new or existing moderate to complex sized project, or campaigns -- project based or retainer model. Responsible for initial estimates for new work
  • Defines pricing/ratecard for tactics to prepare estimates and to train PMs on budget preparation
  • Able to determine with great accuracy financial forecasts and resource plans that map to those forecasts based on the agreed to scope of work
  • Able to determine % completes for all projects - able to determine best course of action and recovery plans for at-risk projects

Duties consistent across all members of the Project Management Department:

  • Uphold quality control standards, ensuring milestone sign off from Production, Art Buying, Editorial, and Retouching departments as well as general circulation of approval from team members during routing cycles
  • Cover project managers as needed on days when colleagues may be out of the office or in all-day meetings
  • Demonstrate core Project Management skills in organization, facilitation, attention to detail, negotiation, great interpersonal skills, and communication in keeping team members up to date on status of projects, and scheduling meetings.
  • Embody professional, proactive, and collaborative behavior that mirrors the ghg values
  • Champion all company and departmental processes and initiatives, including advocating and executing them, as well as assisting in ongoing process improvement.
  • Set-up projects in our financial tracking system and server (job codes, estimate entry, server folders, etc)
  • Understand the basic print and digital advertising production process, and apply this when tracking ongoing deliverables in and out of the Creative Development and Production process, ensuring review and approval of all team members on each round of review.


  • Bachelor’s degree
  • 2-4 years Project Management or Senior Project Management experience in print and digital work streams in an agency
  • Demonstrates effective planning, organization, and time management skills and analysis/assessment capabilities.
  • Capacity to understand dynamics of multi-discipline teams and resolve team-related issues that could impact deliverables.
  • Able to prioritize and manage multiple concurrent tasks/projects in a fast paced deadline driven environment and deliver quality results.
  • Passionate about the discipline, the team, and the company.
  • Proficiency in Microsoft Project, Excel, Word, and PowerPoint
  • Exceptional organizational skills and good presentation skills.
  • A strong work ethic that includes a “get the job done” attitude.


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